Administrative Assistant / Bookkeeper

The role

Responsibilities

• —Write and process cheques.
• —Manage accounts payable and accounts receivable.
• —Complete bank and credit card reconciliations.
• —Enter financial transactions.
• —Prepare invoices and track payments.
• —Maintain accurate financial records.
• —Assist with payroll processing.
• —Prepare financial reports as required.
• —Support year-end preparation for accountants.
• —Handle general office administration and organization.
• —Maintain physical and digital filing.
• —Manage emails and correspondence.
• —Schedule appointments and maintain calendars.
• —Prepare reports, documents, and spreadsheets.
• —Order office supplies.
• —Assist management with special projects.

Qualifications

• —Proven experience in bookkeeping and administrative roles.
• —Proficiency in Microsoft Excel, including formulas, spreadsheets, and data organization.
• —Strong data-entry skills with high attention to detail.
• —Experience writing cheques and handling financial documentation.
• —Familiarity with accounting software such as QuickBooks, Sage, or similar.
• —Strong organizational and time-management skills.
• —Excellent written and verbal communication skills.
• —Ability to work independently and maintain confidentiality.
• —Basic knowledge of payroll processes is an asset.
• —Post-secondary education in Accounting, Business Administration, or a related field is preferred.
• —Experience in small to mid-sized business environments is preferred.